Short Description:As an Executive Administrative Assistant at Roads To Independence (RTI), you will play a critical role in providing high-level administrative support to the Executive Director and other members of the leadership team.

Status: Full Time. Some travel required, mainly through Davis, Morgan, and Weber Counties. People with disabilities are encouraged to apply.

Salary: Based on experience (typically $50,000 to $62,000 a year) with benefits; 8% Retirement Benefit, Health Insurance, Dental, Health Savings Account, Vacation and Sick leave, and other benefits.

Reports to: Executive Director 

Closing Date: Position remains open until filled by qualified applicant.

How to Apply: Email resume and cover letter to Employment@roadstoind.org (Please reference “Executive Admin Assistant” in the subject line of your email or resume) or mail/deliver resume to:

Roads To Independence

Attn: Andy Curry, Executive Director

3355 Washington Blvd. Ogden, UT 84401

Employment@roadstoind.org

Job Description:As the Executive Administrative Assistant at RTI, you will be the linchpin that ensures smooth operations for the Executive Director and the leadership team. Your responsibilities will encompass a diverse range of tasks, including managing calendars, conducting research, maintaining data in Excel, coordinating events, maintaining social media and websites, act as a office manager of sorts, and providing general administrative support. Your efforts will directly contribute to our mission of fostering independent living for individuals with disabilities.

 Duties and Responsibilities:

  1. Managing calendars and scheduling appointments: You will be responsible for managing appointments, trainings, team meetings, interviews, etc. for the Executive Director and other members of the leadership team and ensuring that appointments are not double-booked.
  2. Managing correspondence: You will be responsible for screening emails and phone calls, responding to routine inquiries, and drafting and sending correspondence on behalf of the Executive Director.
  3. Conducting research and preparing reports: You will be required to conduct research and prepare reports for the Executive Director, including gathering and analyzing data, summarizing findings, and making recommendations. You must be proficient in using Excel, spreadsheets, and other tools to develop and track data.
  4. Coordinating events and meetings: You will be responsible for coordinating events and meetings, including booking venues, arranging catering, and preparing meeting materials for the Executive Director and other members of the leadership team. You must be proficient in using tools like Doodle polls to schedule meetings and events.
  5. Providing general administrative support: This includes managing files and records, ordering office supplies, and performing other administrative tasks as needed.
  6. Serving as a liaison: You will be responsible for serving as a liaison between the Executive Director and other staff members, clients, and external partners.
  7. Maintaining strict confidentiality: You must maintain confidentiality regarding sensitive information, such as financial data, personnel records, and business strategies.
  8. Assisting with fundraising and development activities: You may be required to assist with fundraising and development activities, including preparing letters of support and letter of intent, assist with organizing fundraising events, maintaining donor records and correspondences.
  9. Taking minutes during meetings. 
  10. Assist with quarterly newsletter, manage email accounts for email marketing platforms.  
  11. Supervising other administrative staff: In some cases, you may be responsible for supervising other administrative staff members.
  12. Maintaining social media and website: You will be responsible for updating and maintaining RTI’s social media accounts and website communications. You must be proficient in using tools like Google documents and spreadsheets and have experience managing social media accounts and websites.

Overall, the Executive Administrative Assistant plays a critical role in ensuring that the Executive Director and other members of the leadership team are able to focus on their core responsibilities without being bogged down by administrative tasks. As an organization focused on helping individuals with disabilities live as independently as possible, your work will help us achieve our mission and make a positive impact in the community.

Qualifications and Assets:

Miscellaneous information:

This job description is not intended to be and should not be construed as an all-inclusive list of responsibilities, skills, efforts or working conditions associated with the position. While it is intended to be an accurate reflection of the job requirements, Roads reserves the right to modify, add or remove duties and to assign other duties as necessary.  

Work schedule is usually during business hours but occasionally requires flexibility and is dependent on program needs. Work is typically performed in an office environmentally controlled setting, frequent computer and telephone use and sitting for long periods of time. The position requires traveling in the service area and working flexible hours and occasionally working weekends and evenings. 

Roads To Independence is an affirmative action/equal opportunity employer and is committed to increasing the diversity of its workforce and sustaining a work environment that is inclusive. Women, minorities, veterans, and people with disabilities are encouraged to apply. Reasonable accommodations will be made for employees with disabilities.  

Agency Description: Roads To Independence (RTI) is a nonprofit, grassroots, advocacy organization by and for people with disabilities. RTI is an active agency looking to assist individuals with disabilities live as independently in the community as possible! Core services include but are not limited to Advocacy, Information and Referral, Life Skills Training, Peer Support, Recreation, Assistive Technology, Youth Services, and Nursing Home Transition and Diversion. We primarily cover Davis, Morgan, and Weber Counties.